Privacy Policy

Introduction

We are committed to handling personal information responsibly, transparently and securely. Where applicable, we process personal information in accordance with relevant privacy and data protection laws, including the General Data Protection Regulation (GDPR) and other applicable national data protection requirements.

We may update this Privacy Policy from time to time and encourage visitors to review this page periodically.

Information We Collect

When operating our website and delivering our events and services, we may collect and process information including:

• Your name and professional contact information.
• Email address.
• Telephone number where provided.
• Company or organisation name.
• Job title, department or professional role.
• Information submitted when requesting event information.
• Sponsorship, exhibition and partnership enquiries.
• Speaker enquiries and programme-related information.
• Information submitted when registering for an event.
• Messages and other information provided when communicating with us.
• Contractual or commercial information relating to our business relationship with you.
• Payment or transaction-related information where applicable.
• Information relating to your participation in an event.
• IP address, browser type, device information and operating system.
• Website access times, pages viewed and referring website information.
• Cookie and analytics information where such technologies are enabled.

We seek to collect only information that is reasonably necessary for our event, business, communication and administrative purposes.

Information Provided Through Website Forms

Our website may contain forms allowing users to contact Zenvora International regarding:

• General enquiries.
• Event information.
• Sponsorship and exhibition opportunities.
• Speaker opportunities.
• Partnerships.
• Delegate or attendee information.

Information submitted through a website form is used to respond to the request and may be forwarded internally to the appropriate member of the Zenvora International team.

Use of Cookies

Our website may use cookies and similar technologies to provide website functionality, improve performance, understand visitor behaviour and remember visitor preferences.

Cookies are small data files that may be stored on your device when you visit a website.

We may use cookies for purposes including:

• Essential website functionality.
• Website security and performance.
• Remembering visitor preferences.
• Understanding how visitors interact with our website.
• Measuring website traffic and engagement.

Where required by applicable law, non-essential cookies will only be used after appropriate consent has been obtained.

Most browsers allow users to manage or disable cookies through browser settings. Disabling certain cookies may affect the functionality of parts of our website.

Website Analytics

We may use website analytics services to understand how visitors interact with our website and to improve its effectiveness.

Depending on the analytics services enabled, information may include:

• Number of visitors and page views.
• Pages visited.
• Approximate geographic region.
• Browser and device type.
• Referral source.
• Time spent on the website.
• General interaction with website content.

Where analytics providers process personal information on our behalf, appropriate privacy and data protection requirements will apply.

How We Use Your Information

Personal information may be used by Zenvora International to:

• Respond to enquiries and requests.
• Provide information about conferences, expos and other events.
• Process event registrations.
• Manage delegate and attendee participation.
• Manage speaker enquiries and speaker participation.
• Process sponsorship and exhibition enquiries.
• Manage sponsorship, exhibition and partnership agreements.
• Provide event-related or customer support.
• Communicate changes relating to an event or service.
• Manage contractual and commercial commitments.
• Provide requested information or documentation.
• Improve our website, services and event programmes.
• Maintain website and information security.
• Prevent fraudulent or unauthorised activity.
• Carry out internal business administration.
• Comply with applicable legal, accounting and regulatory obligations.

Marketing Communications

Where permitted by applicable law, we may contact you regarding upcoming Zenvora International events, conferences, sponsorship opportunities, industry programmes and related professional services that we believe may be relevant to your interests.

You may request to stop receiving non-essential marketing communications at any time by using an unsubscribe option provided in an applicable communication or by contacting:

marketing@zenvorainternational.com

Unsubscribing from marketing messages will not necessarily prevent us from sending essential administrative or transactional communications relating to an event, booking, contract or existing business relationship.

Event Sponsors and Partners

Certain Zenvora International events may involve sponsors, exhibitors or commercial partners.

We do not automatically provide your personal contact information to sponsors merely because you visit our website.

Where an event registration, networking activity or service involves sharing information with a sponsor or partner, we will seek to provide appropriate information at the point of collection and obtain consent where required by applicable law.

Where you specifically request information from, interact with or consent to being contacted by an event sponsor or partner, that organisation may process your information according to its own privacy policy.

Sharing Your Personal Information

Zenvora International does not sell personal information to third parties.

We may share information where reasonably necessary with:

• Website hosting providers.
• Email and communication service providers.
• Event technology and registration providers.
• Payment service providers.
• Professional advisers.
• IT and security providers.
• Contractors or suppliers involved in delivering our events.
• Event venues and operational partners where necessary.
• Sponsors or partners where consent or another lawful basis exists.
• Government, regulatory or law-enforcement authorities where legally required.

Third-party providers acting on our behalf should process personal information only for the services for which they have been engaged and subject to appropriate legal or contractual obligations.

Information About Other People

In certain circumstances, you may provide information concerning another individual, for example when registering a colleague or referring another professional to an event.

You should only provide another person’s information where you have appropriate permission or authority to do so.

We may use that information only for the relevant registration, event or communication purpose.

Event Photography and Media

Zenvora International events may involve photography, video recording or other media coverage.

Where applicable, attendees may be informed that photography or filming will take place during an event.

Images and recordings may be used for legitimate event reporting, business communication or promotional purposes, subject to applicable law and any event-specific notices.

Where consent is legally required for a particular use, appropriate consent will be sought.

Legal Bases for Processing

Depending on the circumstances and applicable law, we may rely on one or more legal grounds for processing personal information.

Consent

Where you have given us permission to use your information for a particular purpose.

Contractual Necessity

Where processing is necessary to enter into or perform a contract with you.

Legitimate Interests

Where processing is reasonably necessary for our legitimate business activities and those interests do not override your fundamental rights.

Legal Obligations

Where processing is necessary to comply with applicable legal or regulatory requirements.

Storing and Retaining Personal Data

We retain personal information only for as long as reasonably necessary to fulfil the purpose for which it was collected.

Retention periods may depend on:

• The nature of the information.
• Our business relationship with you.
• Contractual requirements.
• Event administration requirements.
• Accounting requirements.
• Applicable legal or regulatory obligations.
• The need to establish, exercise or defend legal claims.

Information that is no longer reasonably required may be deleted, anonymised or securely archived where appropriate.

International Data Transfers

Zenvora International operates internationally and may use technology providers, suppliers or business partners located in different countries.

Personal information may therefore, in certain circumstances, be processed or stored outside the country in which it was originally collected.

Where applicable data protection laws require safeguards for international transfers, we will seek to use appropriate mechanisms designed to protect personal information.

Data Security

We take reasonable technical and organisational measures designed to protect personal information against:

• Unauthorised access.
• Accidental loss.
• Improper use.
• Alteration.
• Unauthorised disclosure.
• Destruction.

However, no electronic transmission, internet service or storage system can be guaranteed to be completely secure.

Payment Information

Where payment is required for an event, sponsorship, exhibition package or another service, payment processing may be handled by an independent third-party payment service provider.

Zenvora International may not directly store complete payment card information where the transaction is processed by an independent payment processor.

The payment provider’s own terms and privacy policy may also apply.

Disclosure of Information

We may disclose personal information where reasonably necessary:

• To comply with applicable law or legal proceedings.
• To protect the rights, property or safety of Zenvora International or others.
• To prevent or investigate suspected fraud or security incidents.
• In connection with a restructuring, merger, sale or transfer of some or all of our business or assets.
• To enforce contractual rights.
• Where disclosure has otherwise been authorised by you.

Third-Party Websites

Our website may contain links to websites operated by other organisations, including event partners, sponsors, social media platforms and service providers.

Once you leave our website, the privacy practices of an external website are controlled by that organisation.

We recommend reviewing the privacy policy of any third-party website before providing personal information.

Social Media

Zenvora International may operate profiles on third-party social media platforms including LinkedIn and Instagram.

When you interact with Zenvora International through a social media platform, that platform may independently collect and process information about you under its own privacy policy.

Children’s Privacy

Zenvora International provides professional B2B events and services. Our website and events are not designed primarily for children.

We do not knowingly seek to collect personal information from children where doing so would not be appropriate or lawful.

If we become aware that personal information relating to a child has been collected improperly, we will take reasonable steps to remove it.

Your Data Protection Rights

Depending on applicable law and your location, you may have rights relating to your personal information, including:

• The right to request access to personal information we hold about you.
• The right to request correction of inaccurate or incomplete information.
• The right to request deletion of certain personal information.
• The right to request restriction of certain processing.
• The right to object to certain processing.
• The right to withdraw consent where processing relies on consent.
• The right to data portability where applicable.
• The right to object to direct marketing.
• The right to lodge a complaint with an appropriate data protection supervisory authority.

Certain rights may be subject to legal exceptions or limitations. We may also request reasonable information to verify your identity before responding to a privacy request.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our business, services, events, technology or applicable legal requirements.

The latest version will be published on this website with the relevant updated date.

Last Updated: 13 September 2026

Contacting Us

We welcome questions, comments and requests concerning this Privacy Policy or how Zenvora International handles personal information.